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Background

In 2020, the International "4 per 1000" Initiative - Soils for Food Security and Climate, launched at the UNFCCC COP 21 in Paris in 2015, developed and adopted its Strategic Plan. It includes 24 objectives with clearly defined targets for 2030 and 2050, contributing to 6 goals to strengthen the different phases of the innovation continuum.

For each objective, a Task Force (TF) was established to drive implementation. In a global consultative process, 126 experts specified the underlying problem for each objective, clarified consequences and explored root causes. In a second step, they worked out detailed implementation strategies. They indicate which activities need to be invested in, which obstacles need to be overcome and which critical success factors need to be taken into account in order to achieve the objectives. The resulting strategy document serves as a global reference framework for actions and projects that contribute to achieving the "4per1000" vision for 2050: "Globally healthy and carbon-rich soils to combat climate change and end hunger."

From now on, task forces will focus on implementation. They generate project ideas, forge alliances and form partnerships for project development, facilitate access to funding, and monitor progress.

Purpose

The Project Initiation Process (PIP) is designed to help initiative partners design and acquire funding for projects and activities that contribute to the goals of the "4per1000" strategy, facilitate coordination of investments by funding agencies and governments, and monitor progress in implementing the strategy.

Process

The PIMS includes 6 stages with the following objectives:

I. Consolidate Task Forces: Strengthen the capacity of the initiative by enabling decentralized management of project inception and monitoring activities.

II. Stocktaking: Inventory of ongoing projects and activities, analysis of gaps, and identification of funding opportunities.

III. Ideation & Team building: Generate project ideas and form partnerships for project development to fill gaps.

IV. Project Conception: Develop project concept notes using the standard tabular template.

V. Scouting for funding: Advertising the concept notes to funding agencies to obtain an expression of interest

VI. Securing funding: Preparation and submission of the full proposals

Activities, actors and responsibilities

Step	#	Activities	Purpose / Description	Output	Executive Secretariat	STC	Bureau	Task force leader & Regional representative	Project team leaders	Timing
Consolidate Task Forces (TF)	1	Call for joining Task Forces (TF)	Give members of TFs the opportunity to review their membership and new partners the opportunity to join them. When joining, they indicate their preferred role (leader (L), regional representative (RR), team member) and provide information about their relevant "Expertise" ( work experience/projects, skills, capacities ...) 4p1000 Join our Task Forces	Consolidated list of Task Force members with a link to their personal organizational profile (e.g. A1-Task Force Members) List of Task Force Leaders and Regional Representatives aspirants	adjust the 24 task force registration forms prepare all the documents launch call updating of the list of TF members					September 2022
	2	Nomination of TF Leaders (TFL) and Regional Representatives (TFRR)	Ask Task Force Leaders and Regional Representatives aspirants to update their personal profile and provide a) a vision for the task force, b) landscape of key global and regional players, c) rationale: why do you think you are qualified for that role? The ExSec will make a proposal about TFLs and TFRRs wich must be approved by the bureau.	Updated profiles of TFL and TFRR aspirants Official List of Task Force Leaders and Regional Representatives	prepare documents and forms launch call evaluate feedback elaborate a list of people to be nominated publish list of nominated TF Leaders and RR		validate the list and offifialy nominate Task Force Leaders (TFL) and Regional Representatives (TFRR)			November 2022 (COP27)
	3	1st Task Force Leaders Meeting	Task force leaders will be briefed regarding their roles and responsibilities and the structure and expected outcome of the process during the TF leader meeting.	A shared understanding about the PIP Empowered Task Force Leaders and Regional Representatives Agenda for TF-Meetings List of expected results	Presentation and discussion of the PIP (procedure, outputs/deliverables, modalities ...) Propose an agenda for the TF-Meetings Share results with TF members Publish PIP Provide templates to facilitate documentation by task forces Give impulse to individual meetings between TFL and TFRR present concept note template and tips for project development		Validation of PIP	Participate in TFL-Meeting Elaborate an action plan for subsequent activities with TFRR		December 2022 ( after COP27)
I. Stocktaking & Planning	4	Update profiles	Ask partners to update their personal and organizational profiles	Updated organizational and personal profiles of TF members	Call upon all members to update their profiles Share information about task force members.					September 2022
	5	TF Planning	TFL and TFRR should meet to discuss how to make their task force work.	Task Force specific Action Plan	Provide an action plan template on the wiki	Review the implementation strategy and proposed indicators for tracking progress		TFL&TFRR meeting to develop a task force specific action plan using a template develop implementation strategy and propose appropriate indicators for tracking progress		December 2022
	6	Project Inventory	Based on the information that TF members have provided during phase 1, 2, 4 and 5, the TFL and TFRR compile information on relevant past and ongoing activities (titel, region, sponsor, ...).	List of relevant activities and sponsors	Provide a simple online form for the elaboration of a list providing key information about past and ongoing activities (name, owner, URL, supporting body, ...)			compile information about ongoing activities and sponsors on the wiki		November 2022 - January 2023
II. Ideation & Team building	7	Task Forces Meeting(s)	The task forces hold one or more meetings to review the status (implementation strategy, list of past and ongoing projects, funding opportunities, ...), identify gaps, exchange project ideas and form project teams. It is possible that a single idea may lead to the creation of several project teams covering different regions or thematic areas that are part of a concerted action. This might be an interesting option for larger actions requiring the support of multiple donors.	Report of the meeting with a list of project ideas and corresponding teams Concept note template for each project team				invite TF members to join the meeting moderate the meeting present results of stocktaking discussion to gather project ideas formation of project teams prepare minutes of the meeting and share with ExSec		February to May 2023
III. Project Conception	8	Project team meetings	Project team meets to complete the 4p1000 - Project Concept Note Template and to define an action plan for the completion.	list of draft concept notes action plans for concept note completion meeting reports	provide the concept note and action plan template on the wiki for the various project teams and assure correct permission settings provide a technical help-desk to assist to project teams follow up with TF leader to monitor progress			assist project team leaders if required, help find suitable partners to complete the project teams	organize project team meetings start completing the 4p1000 - Project Concept Note Template define an action plan for completion.	March to September 2023
	9	Complete project concept notes	Complete the 4p1000 - Project Concept Note Template	completed concept notes				check concept notes of different task forces and identify potential overlaps/synergies and accordingly connect teams	coordinate completion of project concept notes with project partners	May to October 2023
	10	2nd Task Force Leaders Meeting	Evaluate progress and prepare a list of concept notes for the assessment by the STC and validation of the bureau	batch of concept notes report on progress	organize the meeting meeting report			report on progress (present list of concept notes and teams)		June to July 2023
IV. Scouting for funding	11	Assess relevance of concept notes	Verify the relevance of the project for the initiative and the quality and completeness of the concept note	letter of support for relevant and validated concept notes	organize the assessment organize the validation issue letters of support to project team leaders	assess relevance of concept note		validate relevant concept notes
	12	Search and advocate for financial support	Exchange of concept papers with funding bodies (call for investment interest). The aim is to get an expression of interest to invest and to convince funding bodies to request the submission of a complete proposal following their guidelines.	expression of interest and/or call for the submission of a full proposal by funding / supporting agency	support in the identification of funding opportunities			Help to convince donors to invest in project teams		June to November 2023
	13	3rd Task Force Leaders Meeting	Evaluate progress and formulate recommendations for improvement of the PIP	report on progress recommendations for improvement of the PIP	organize meeting			report on progress share experience and ideas for improvement
V. Securing funding	14	Develop and submit a full proposal	Preparation of full proposals in accordance with the guidelines of the funding agencies.	submission of full project proposals					Liaise with donors Develop and submit full proposal with project team	July to December 2023
	15	Contract negotiations	Conclude and finalize project agreement	project agreements					Contract negotiations
VI. Implementation	16		A project that works toward the goals of the strategy is implemented	Implemented project					project work
Backstopping & Monitoring	17		A annual report is to be prepared reporting on the projects that are underway / ongoing. How far have they progressed, how do they help to achieve the strategic objectives?	Annual Progress Report	Read TF reports / M&E			draw report	report back to TFL

Content

Space Tools

Background

Purpose

Process

Activities, actors and responsibilities

Content

Space Tools

Project Initiation Process - PIP

Background

Purpose

Process

Activities, actors and responsibilities