Activities, actors, and responsibilities
|Step||#||Activities||Purpose / Description||Output||Executive Secretariat||STC||Bureau||Task Force Leader & Regional representative||Project Team leaders||Timing|
|Consolidate Task Forces (TF)||1|
Call for joining Task Forces (TF)
The Executive Secretariat (ExSec) asks Task Force Members (TFM) to review their membership and encourages all other members to join them. When joining, partners indicate their preferred role (Task Force Leader (TFL); Task Force Regional Representative (TFRR); ordinary Task Force Member (TFM)) and provide information about their relevant expertise and experience.
|2||Nominate TF Leaders (TFL) and Regional Representatives (TFRR)|
The ExSec will ask Task Force Leader candidates and TF Regional Representatives to
a) update their profiles,
b) list critical global and regional players, and
c) explain why they believe they are qualified for the role.
The ExSec will use the feedback to propose TFLs and TFRRs for each Task Force for approval by the Bureau.
|3||1st Task Force Leaders Meeting||Task Force Leaders will be briefed regarding their roles and responsibilities and the structure and expected outcome of the SIC.|
|I. Stocktaking & Planning||4||Planning of Task Force activities|
The TFLs exchange and meet virtually with the TFRR to share the results of the TFL planning meeting (see activity 3) and review the implementation strategy and list of members.
Together, they draft a TF-specific action plan that includes (a) a brief description of the general approach explaining how the TF will be organized to achieve the 2030 and 2050 targets, (b) a list of indicators, and an overview of the modalities for monitoring progress, and (c) a work plan for the first cycle indicating TFL and TFRR responsibilities for successful execution of subsequent activities.
|5||Inventory of project and sponsors|
Based on the information resulting from activities 1 and 2, the TFL and TFRR will exchange with their members to compile information on relevant past and ongoing activities (title, region, sponsor, ...).
|November 2022 - January 2023|
|II. Ideation & Team Building||6||Task Forces meeting(s)|
The Task Forces hold one or more meetings to review the status (implementation strategy, list of past and ongoing projects, funding opportunities, ...), identify gaps, exchange project ideas, and form Project Teams. A single idea may lead to forming several Project Teams covering different regions or thematic areas that are part of concerted action. This might be an option for more significant actions requiring the support of multiple donors.
|February to May 2023|
|III. Project Conception||7||Project Team meeting||The Project Team meets to start completing the 4p1000 - Project Concept Note Template and to define an action plan for the completion.||March to August 2023|
|8||Complete project concept notes||Members of the Project Team complete the 4p1000 - Project Concept Note Template||May to August 2023|
|9||2nd Task Force Leaders Meeting||Evaluate progress and prepare a list of concept notes for the assessment by the STC and validation of the bureau||June to July 2023|
|IV. Scouting for funding||10|
Assess the relevance of concept notes
|Verify the relevance of the project for the Initiative's strategy and the quality and completeness of the concept note||September 2023|
Search and advocate for financial support
|Exchange of concept papers with funding bodies (call for investment interest). The aim is to get an expression of interest to invest and to convince funding bodies to request the submission of a complete proposal following their guidelines.||June to November 2023|
|12||3rd Task Force Leaders Meeting||Evaluate progress and formulate recommendations for improvement of the SIC||announce at COP 28 / 4p1000 Day|
|V. Securing funding||13||Develop and submit a full proposal||Preparation of full proposals following the guidelines of the funding agencies.||July to December 2023|
|VI. Implementation||14||Implement projects||Projects that work toward the objectives of the strategy are implemented||Permanent|
|Support & Monitoring||15||Support||Exchange regularly with TFL and TFRR and assist them if required||Permanent|
|16||Monitoring||Document progress and prepare an annual progress report on the SIC and the projects that are underway and ongoing. How far have they progressed? To what extent do they contribute to achieving the strategic objectives?||Permanent|