Background

In 2020, the international "4 per 1000" Initiative "Soils for Food Security and Climate", launched at the UNFCCC COP 21 in Paris in 2015, developed and adopted its Strategic Plan. It includes 24 objectives with clearly defined targets for 2030 and 2050, contributing to 6 goals to strengthen the different phases of the innovation continuum.

For each objective, a Task Force (TF) was established to drive implementation. In a global consultative process, 126 experts specified the underlying problem for each objective, clarified consequences and explored root causes. In a second step, they worked out detailed implementation strategies. They indicate which activities need to be invested in, which obstacles need to be overcome and which critical success factors need to be taken into account in order to achieve the objectives. The resulting strategy document serves as a global reference framework for actions and projects that contribute to achieving the "4per1000" vision for 2050: "Globally healthy and carbon-rich soils to combat climate change and end hunger."

From now on, task forces will focus on implementation. They generate project ideas, forge alliances and form partnerships for project development & deployment, facilitate access to funding, and monitor progress.

Purpose

The Project Initiation Process (PIP) is designed to help initiative partners design and acquire funding for projects and activities that contribute to the goals of the "4per1000" strategy, facilitate coordination of investments by funding agencies and governments, and monitor progress in implementing the strategy.

Process

The PIMS includes 6 stages with the following objectives.

I. Consolidate Task Forces: Strengthen the capacity of the initiative by enabling decentralized management of project inception and monitoring activities.

II. Stocktaking: Inventory of ongoing projects and activities, analysis of gaps, and identification of funding opportunities.

III. Ideation & Team building: Generate project ideas and form partnerships for project development to fill gaps.

IV. Project Conception: Develop project concept notes using the standard tabular template.

V. Scouting for funding: Advertising the concept notes to funding agencies to obtain an expression of interest

VI. Securing funding: Preparation and submission of the full proposals

Activities, actors and responsibilities

#	Phase	#	Activities	Purpose / Description	Output	Executive Secretariat	STC	Bureau	Task force leader & Regional representative	Project team leaders	Timing
I	Consolidate Task Forces (TF)	1	Call for joining task forces	Give members of TFs the opportunity to review their membership and new partners the opportunity to join them. When joining, they can indicate their preferred role (leader (L), regional representative (RR), team member). 4p1000 Join our Task Forces	Consolidated list of Task Force members with a link to their personal organizational profile (e.g. A1-Task Force Members) List of Task Force Leaders and Regional Representatives aspirants	adjust the 24 task force registration forms prepare call the documents launch call updating of the list of members					September 2022
		2	Nomination of Task Force Leaders and Regional representatives	Ask Task Force Leaders and Regional Representatives aspirants to update their personal profile and provide a) a vision for the task force, b) landscape of key global and regional players, c) rationale: why do you think you are qualified for that role? TFLs and TFRRs will then be selected by the ExSec and confirmed by TF members during the first TF meeting and validated by the bureau.	Updated profiles of TFL and TFRR aspirants Official List of Task Force Leaders and Regional Representatives	Prepare documents and forms Launch call Evaluate feedback Elaborate a list of people to be nominated Publish list of nominated TF Leaders and RR		Validation of the list and nomination of Task Force Leaders and Regional Representatives			October/November 2022
		3	1st Task Force Leaders Meeting	Task force leaders will be briefed regarding their roles and responsibilities and the structure and expected outcome of the process during a TF leader meeting. This meeting further presents an opportunity to adjust the process following the comments of the TF leaders.	Agreement on PIP Empowered Task Force Leaders and Regional Representatives Agenda for TF-Meetings List of expected results	Presentation and discussion of the PIP (procedure, outputs/deliverables, modalities ...) Propose an agenda for the TF-Meeting Share results with TF members Publish PIP Implement KM-solutions on the wiki to facilitate the work of the TFs. (Templates for TF-meetings, project concept notes, registration of relevant projects, project team pages, ...)		Validation of PIP	Participate in TFL-Meeting Elaborate an action plan for subsequent activities with RR		November/December 2022 ( after COP27)
II	Stocktaking	4	Update partner profiles	Ask partners to update their organizational profiles (e.g. 1127 - Sekem)	Updated organizational profiles of TF members	Launch call					September 2022 ( asap when approved after Ex Sec Meeting)
		5	Update people’s profiles	Ask partners to update their personal profiles ( Paul Luu Marc Bernard)	Updated profiles of TF members	Launch call					September 2022
		6	Project Inventory	In the call for joining the task forces (1) will include a few questions to fill a Project Inventory. In the 2nd year of the Task Forces, if needed, a survey for gathering information about ongoing projects (Title, URL, leader, countries, funders) might apply. This survey is mainly targeting the partners organizations of the colleges Research, NGOs, Producer Organizations and companies.	List of relevant activities and sponsors	Provide a simple form for the elaboration of a list providing key information about past and ongoing activities (name, owner, URL, supporting body, ...) 2nd year : Provide online questionnaire for the project survey ll TF			gather information about ongoing activities and compile a list of relevant activities		October - December 2022
		7	Funding Database	Created and share an overview of relevant potential sources of funding	Updated list of relevant funding opportunities	have a look at the GIZ report on potential funders and update + add information. Organize an online survey for funders to indicate the objectives that match their interest and scope of funding Then created database will be shared with the task force leaders and should help to achieve funding for the projects					October - December 2022
		8	Analysis and reporting	Compile a summary report of relevant ongoing activities, project and funding opportunities	report on ongoing activities, projects and funding opportunities	support TF leaders in their tasks update dashboard			prepare summary of member’s competencies, evaluate feedback from the survey current project, funding bodies come up with first grouping ideas		January 2023
III	Ideation & Team building	9	Task Force Meetings	The task forces hold one or more meetings to review the status (implementation strategy, list of past and ongoing projects, funding opportunities, ...), exchange project ideas and form project teams. It is possible that a single idea may lead to the creation of several project teams covering different regions or thematic areas that are part of a concerted action. This might be an interesting option for larger actions requiring the support of multiple donors.	Report of the meeting with a list of project ideas and corresponding teams Concept note template for each project team	provide contact details of TF members to global leaders be present in TF meeting present concept note template and tips for project development			invite TF members to join the meeting moderate the meeting present results of stocktaking discussion to gather project ideas formation of project teams prepare minutes of the meeting		February to May 2023
IV	Project Conception	10	Project team meetings	Project team meets to complete the 4p1000 - Project Concept Note Template and to define an action plan for the completion.	list of draft concept notes action plans for concept note completion meeting reports	provide the concept note and action plan template for the various project teams and assure correct permission settings provide a help-desk to assist to project teams (technical) follow up with TF leader to monitor progress			assist project team leaders if required, help find suitable partners to complete the project teams	organize project team meetings start completing the 4p1000 - Project Concept Note Template define an action plan for completion.	March to September 2023
		11	Complete project concept notes	Complete the 4p1000 - Project Concept Note Template	completed concept notes	check concept notes of different task forces and identify potential overlaps/synergies and accordingly connect teams				coordinate completion of project concept notes with project partners	May to October 2023
		12	2nd Task Force Leaders Meeting	Evaluate progress and prepare a list of concept notes for the assessment by the STC and validation of the bureau	batch of concept notes report on progress	organize the meeting meeting report			compile a list of concept notes report on progress (present list of concept notes and teams)
V	Scouting for funding	13	Assess relevance of concept notes	Verify the relevance of the project for the initiative and the quality and completeness of the concept note	letter of support for relevant and validated concept notes	organize the assessment organize the validation issue letters of support to project team leaders	assess relevance of concept note		validate the relevance of concept notes
		14	Search and advocate for financial support	Exchange of concept papers with funding bodies (call for investment interest). The aim is to get an expression of interest to invest and to convince funding bodies to request the submission of a complete proposal following their guidelines.	expression of interest and/or call for the submission of a full proposal by funding / supporting agency	support in the identification of funding opportunities			Help to convince donors to invest in project teams		June to November 2023
		15	3rd Task Force Leaders Meeting	Evaluate progress and formulate recommendations for improvement of the PIP	report on progress recommendations for improvement of the PIP	organize meeting			report on progress share experience and ideas for improvement
VI	Securing funding	16	Develop and submit a full proposal	Preparation of full proposals in accordance with the guidelines of the funding agencies.	submission of full project proposals					Liaise with donors Develop and submit full proposal with project team	July to December 2023
		17	Contract negotiations	Conclude and finalize project agreement	project agreements					Contract negotiations

Content

Space Tools

Background

Purpose

Process

Activities, actors and responsibilities

Content

Space Tools

Project Initiation Process - PIP

Background

Purpose

Process

Activities, actors and responsibilities