Background

In 2020, the international "4 per 1000" Initiative "Soils for Food Security and Climate", launched at the UNFCCC COP 21 in Paris in 2015, developed and adopted its Strategic Plan. It includes 24 objectives with clearly defined targets for 2030 and 2050, contributing to 6 goals to strengthen the different phases of the innovation continuum.

For each objective, a Task Force (TF) was established to drive implementation. In a global consultative process, 126 experts specified the underlying problem for each objective, clarified consequences and explored root causes. In a second step, they worked out detailed implementation strategies. They indicate which activities need to be invested in, which obstacles need to be overcome and which critical success factors need to be taken into account in order to achieve the objectives. The resulting strategy document serves as a global reference framework for actions and projects that contribute to achieving the "4per1000" vision for 2050: "Globally healthy and carbon-rich soils to combat climate change and end hunger."

From now on, task forces will focus on implementation. They generate project ideas, forge alliances and form partnerships for project development & deployment, facilitate access to funding, and monitor progress.

Purpose

The Project Initiation Process (PIP) is designed to help initiative partners design and acquire funding for projects and activities that contribute to the goals of the "4per1000" strategy, facilitate coordination of investments by funding agencies and governments, and monitor progress in implementing the strategy.

Process

The PIMS includes 6 stages with the following objectives.

I. Consolidate Task Forces: Strengthen the capacity of the initiative by enabling decentralized management of project inception and monitoring activities.

II. Stocktaking: Inventory of ongoing projects and activities, analysis of gaps, and identification of funding opportunities.

III. Ideation & Team building: Generate project ideas and form partnerships for project development to fill gaps.

IV. Project Conception: Develop project concept notes using the standard tabular template.

V. Scouting for funding: Advertising the concept notes to funding agencies to obtain an expression of interest

VI. Securing funding: Preparation and submission of the full proposals

Activities, actors and responsibilities

#	Phase	#	Activities	Purpose / Description	Output	Executive Secretariat	Bureau	Task force leader & Regional representative	Project team leaders	Timing
I	Consolidate Task Forces (TF)	1	Call for joining task forces	Give members of TFs the opportunity to review their membership and new partners the opportunity to join them. When joining, they can indicate their preferred role (leader (L), regional representative (RR), team member). 4p1000 Join our Task Forces	Consolidated list of Task Force members with a link to their personal organizational profile (e.g. A1-Task Force Members) List of Task Force Leaders and Regional Representatives aspirants	adjust the 24 task force registration forms prepare call the documents launch call updating of the list of members				September 2022
		2	Nomination of Task Force Leaders and Regional representatives	Ask Task Force Leaders and Regional Representatives aspirants to update their personal profile and provide a) a vision for the task force, b) landscape of key global and regional players, c) rationale: why do you think you are qualified for that role? TFLs and TFRRs will then be selected by the ExSec and confirmed by TF members during the first TF meeting and validated by the bureau.	Updated profiles of TFL and TFRR aspirants Official List of Task Force Leaders and Regional Representatives	Prepare documents and forms Launch call Evaluate feedback Elaborate a list of people to be nominated Publish list of nominated TF Leaders and RR	Validation of the list and nomination of Task Force Leaders and Regional Representatives			October/November 2022
		3	Meeting of Task Force Leaders	Task force leaders will be briefed regarding their roles and responsibilities and the structure and expected outcome of the process during a TF leader meeting. This meeting further presents an opportunity to adjust the process following the comments of the TF leaders.	Agreement on PIP Empowered Task Force Leaders and Regional Representatives Agenda for TF-Meetings List of expected results	Presentation and discussion of the PIP (procedure, outputs/deliverables, modalities ...) Propose an agenda for the TF-Meeting Share results with TF members Publish PIP Implement KM-solutions on the wiki to facilitate the work of the TFs. (Templates for TF-meetings, project concept notes, registration of relevant projects, project team pages, ...)	Validation of PIP	TFLs to participate in TFL-Meeting Elaborate an action plan for subsequent activities with RR		November/December 2022 ( after COP27)
II	Stocktaking	4	Update partner profiles		Updated organizational profiles of TF members	Ask partners to update their organizational profiles (e.g. 1127 - Sekem)				September 2022 ( asap when approved after Ex Sec Meeting)
		5	Update people’s profiles		Updated profiles of TF members	Ask partners to update their personal profiles ( Paul Luu Marc Bernard)				September 2022
		6	Project Inventory	In the call for joining the task forces (1) will include a few questions to fill a Project Inventory. In the 2nd year of the Task Forces, if needed, a survey for gathering information about ongoing projects (Title, URL, leader, countries, funders) might apply. This survey is mainly targeting the partners organizations of the colleges Research, NGOs, Producer Organizations and companies.	List of relevant activities and sponsors	Provide a simple form for the elaboration of a list providing key information about past and ongoing activities (name, owner, URL, supporting body, ...) 2nd year : Provide online questionnaire for the project survey ll TF		Compile a list of relevant activities		October - December 2022
		7	Funding Database	An overview will be created that summarizes important information on possible funding bodies.		BLE Team will have a look at the GIZ report on potential funders and update + add information. That might happen with help of an online survey for funders to indicate the objectives that match their interest and scope of funding Then created database will be shared with the task force leaders and should help to achieve funding for the projects				October - December 2022
		8	Analysis and reporting			support TF leaders in their tasks		prepare summary of member’s competencies, evaluate feedback from the survey current project, funding bodies come up with first grouping ideas		January 2023
III	Ideation & Team building	9	Task Force Meetings			provide contact details of TF members to global leaders be present in TF meeting present concept note template and project development procedures		invite TF members to join the meeting moderate the meeting present results of stocktaking discussion to gather project ideas formation of project teams prepare minutes of the meeting		February to May 2023
IV	Conception	10	Project team meetings	Project team meets to complete the 4p1000 - Project Concept Note Template and to define an action plan for the completion.		provide the concept note template for the various project teams and assure correct permission settings assist follow up with TF leader to monitor progress		assist project team leaders if required, help find suitable partners to complete the project teams report to ExSec	invite project team members moderate meeting start completing the 4p1000 - Project Concept Note Template define an action plan for completion.	March to September 2023
IV	Conception	11	Complete project concept notes	Complete the 4p1000 - Project Concept Note Template		check concept notes of different task forces and identify potential overlaps/synergies and accordingly connect teams			coordinate completion of project concept notes with project partners	May to October 2023
V	Scouting	12	Search and advocate for financial support	Exchange of concept papers with funding bodies (call for investment interest). The aim is to get an expression of interest to invest and to convince funding bodies to request the submission of a complete proposal following their guidelines.		provide a letter of support, linking the project concept note to the implementation strategy when consortia (project teams) apply for funding support in the identification of funding opportunities		Help to convince donors to invest in project teams		June to November 2023
VI	Securing funding	13	Develop and submit a full proposal	Preparation of full proposals in accordance with the guidelines of the funding agencies.					Liaise with donors Develop and submit full proposal with project team Contract negotiations	July to December 2023

Content

Space Tools

Background

Purpose

Process

Activities, actors and responsibilities

Content

Space Tools

Project Initiation Process - PIP

Background

Purpose

Process

Activities, actors and responsibilities