Page History

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1. The Financial and Administrative Manager will submit a request for disbursement to replenish the Mobile Money account to the head of the KM-Unit for approval.  to the IITA finance Unit at the Benin station.
   

2. the Financial and Administrative Manager will

   The Finance Unit will

   exchange with the contact person (Eric 97 98 37 10) at BOA to assure immediate transfer

   . They

   , he will notify the Head of the KM-Unit once the Mobile Money account is credited

   ,

   .

3. the financial and

   administrative

   administrative manager of CIVA at the Benin station will debit the BOA MTN account and

   credit

   credit AfricaRice GIZ - Green Innovations Project

   account in OCS for realize the release of the funds collections from the main

   account

   GIZ in OCS

   . 
   

4. The project coordinator will define services (see Definition of services).
5. The National Service Coordinator will launch services and inform Tasks Agents about payment modalities as defined in the description of services (see SC).
6. The Task Agents will send invoices to the Financial Control Agent according to progress.
7. The Financial Control Agent will verify the invoices.
8. At the end of a service Quality Control Agent will verify if services were delivered according to defined quality criteria and approve the payment requests (invoices of Task Agents).
9. The Financial Control Agent will group invoices and prepare project specific the request for payment including a list of the amounts due for each Task Agent in Excel format. It will include the transfer charges.
10. The National Service Coordinator verifies the request and submits it to the Project Coordinator.
11. The Project Coordinator will approve the request, submit it to the Financial Control Agent and copy the Head of the KM-Unit.
12. The Financial Control Agent will upload the list of payments due on the Mobile Money account and inform the Financial and Administrative Manager once the operation is completed.
13. The Financial and Administrative Manager will login into the Mobile Money account, verify, validate and trigger the bulk payment of Task Agents.
14. The Financial and Administrative Manager will credit the BOA MTN account in OCS and debit the project (Services expenses account) to reduce the Risk of underestimated of expenditures due to delays in updating the various systems and in particular OCS and will Make sure that the balance in all systems is coherent / identical. 

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