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1. Once the balance of available funds in the BOA account in Benin for a particular project has fallen below the defined lower limit, The financial and administrative manager of CIVA at the Benin station will submit a request for the disbursement of funds for replenishing the service fund fund for the various projects once approved by the Project Coordinator to the Finance Unit at HQ. The request will include a detailed record of all payments made.The financial and administrative manager of CIVA at the Benin station will submit a request for disbursement to replenish the BOA account in Benin  to the Finance Unit at HQ for the various projects once approved by the Project Coordinator.
2. The Finance Unit at HQ will disburse the funds to the BOA account in Benin in order to replenish the service fund of the particular project and notifies to CIVA Financial and Administrative Manager once funds are sent.
3. The financial and administrative manager of CIVA at the Benin station will inform the project coordinator once funds have arrived.
4. This procedure will be repeated until funds for services of a specific project are exhausted.

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