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changes.mady.by.user Marc Bernard

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  1. The Head of the KM-Unit will submit a request for disbursement to replenish the Mobile Money account to the Finance Unit at the Benin station. The upper limit of the Mobile Money account is 20 million XOF. A request for the refilling of the Mobile Money account may be submitted once the balance of the Mobile Money account drops below 10 million XOF.
  2. The Finance Unit of AfricaRice at the Benin station will debit the BOA MTN account in OCS and transfers the amount to the Mobile Money account (62147000) at BOA. The Finance Unit will exchange with the contact person (Eric 97 98 37 10) at BOA to assure immediate transfer and credit AfricaRice GIZ - Green Innovations Project account in OCS for realize the release of the funds collections from the main account GIZ in our system (OCS). They will notify the Head of the KM-Unit once the Mobile Money account is credited.
  3. The project coordinator will define services (see Definition of services).
  4. The National Service Coordinator will launch services and inform Tasks Agents about payment modalities as defined in the description of services (see SC).
  5. The Task Agents will send invoices to the Financial Control Agent according to progress.
  6. The Financial Control Agent will verify the invoices.
  7. At the end of a service Quality Control Agent will verify if services were delivered according to defined quality criteria and approve the payment requests (invoices of Task Agents).
  8. The Financial Control Agent will group invoices and prepare project specific the request for payment including a list of the amounts due for each Task Agent in Excel format. It will include the transfer charges.
  9. The National Service Coordinator verifies the request and submits it to the Project Coordinator.
  10. The Project Coordinator will approve the request, submit it to the Financial Control Agent and copy the Head of the KM-Unit.
  11. The Financial Control Agent will upload the list of payments due on the Mobile Money account and inform the Finance Unit once the operation is completed.
  12. The Finance Unit will login into the Mobile Money account, verify, validate and trigger the bulk payment of Task Agents.
  13. The Finance Unit will credit the BOA MTN account in OCS and debit the project.

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